Properties in Confluence

ld - 5 min read
20. Oct. 21

Remote and digital work increased drastically in 2020 and are likely to continue on an upward trend in the coming years. Having the right software tools will be essential to your team's daily work. Many organizations use Confluence tools to structure and collaborate on their work and build their primary information source. With Confluence Cloud, Atlassian aims to make content creation and documentation even more intuitive and comfortable for your teams.

One way to structure your content in Confluence Cloud is to use properties. While pages can house everything from engineering sprints to content calendars, there are key properties that are essential for most projects and pages. These help tell you what’s happening, who’s responsible, and when it’s due (or just about anything else you need to know about a page).

Basic properties for every page

Here are some of the basic properties you can use to organize almost every page:

  • Name — This is where you'll name the pages that go in your database. Each page also contains all the page’s properties and lets you store information like drafts, images, code, and more.

  • Select — customize how you tag projects in a database, like by priority, project type, teams, or status. Maybe HR has an applicant tracking database. Use a Select property to assign stages, like "Onsite Interview“ or "Offer.“ You can quickly create new tags by clicking on the cell for the property. And any tags you've created will show up as a dropdown list to choose from.

  • Multi-select — this is just like a Select property, but you can assign multiple attributes to a page. Going back to the applicant tracking example, you can add a Multi-select property called “Skills” for all the proficiencies you gathered from a candidate’s resume and interviews.

You can see the use of Select (“Stage” and “Role”), Multi-select (“Skills”), and Person (“Hiring Manager”) properties in this applicant tracking database.

  • Person — tag teammates with this property, whether they're the project owner or participating in some regard. This ensures everyone knows who's responsible for what.

  • Date — set deadlines or establish a start and end date for completing your project. Your engineering team might use date properties for feature launches, but also for the two-week sprints to build these features.

How properties help you structure your information in Confluence Cloud

Introducing the Properties macro for Confluence Cloud. Properties is what you get when you reimagine the perhaps most useful and underutilized Confluence macros: The Page Properties and Page Properties Report macros.

Instead of using time-consuming and to some degree confusing workarounds to create summary pages you can now use simple macros that bring joy when drawing information from multiple pages. Create individual forms with custom fields of different types (e.g. select, people, date fields, etc.) that are displayed and can be edited on your Confluence page.

No more tables, labelling pages and complex macro configurations. The straightforward and modern UI of Properties ensures consistency, reduces errors and saves you valuable time.

Property groups

With the Properties installation, users get access to a portal through which properties (formerly placeholders) can be created and grouped into property groups.


Properties macro

The macro can, of course, be included anywhere on a page or template. However, a new feature is that the individual properties' values can also be changed (again and again) in a page's display mode.


Properties for Confluence - For free now

As the new Properties app offers new and improved functionality distinct from the popular Blueprint Creator functionality it is available as a free cloud app in the Atlassian Marketplace. If required, we will be happy to assist you with implementation and configuration at any time. If you have any questions, please feel free to contact our experts.

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